DHANKHEDI FACTORY, DIST. INDORE (M.P.) • GSTIN: 23AABCV1234F1Z0 • SOP Matrix Active (01 Nov 2026)
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3-Way Reconciliation: Invoice INV-SES-2026-778

Reconciling Purchase Order (PO) vs Stores GRN vs Vendor Invoice (SOP Section 7A & 7B)

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Dual Approval Complete - Accounts Payment Unlocked
"Accounts will NOT process payment without Department Head sign and GRN." (SOP Section 7A)
1. Dept Head: SIGNED 2. Stores (Sarita Raikwar): SIGNED 3. Accounts: Tally_Entered
Pillar 1: Purchase Order (PO)
PO Number: VOBPL/PO/26-27/0001
PO Value: ₹40,710.00
Vendor: Shreeji Engineering & Spares
Credit Period: 15 Days
Issued By: Neeti Morya (Purchase Incharge - HO)
Ordered Items:
  • Heavy Duty Bearing 6312-2RS (SKF / FAG)
    4.00 Nos @ ₹4,500.00
  • Gearbox Industrial Oil 320 Grade (Servo / Mobil)
    70.00 Ltr @ ₹235.71
Pillar 2: Stores GRN (Physical Count)
GRN Number: GRN-2026-0001
Stores Inspection: Passed
Shortage / Damaged: None
Stores Officer: Sarita Raikwar (Stores Head)
Physically Accepted:
  • Heavy Duty Bearing 6312-2RS
    Accepted: 4.00 | Rej: 0.00 | Short: 0.00
  • Gearbox Industrial Oil 320 Grade
    Accepted: 70.00 | Rej: 0.00 | Short: 0.00
Pillar 3: Vendor Invoice
Invoice No: INV-SES-2026-778
Invoice Date: 03 Nov 2026
Total Claimed Amount:
₹40,710.00
Rate / Qty Match: Exact Match with PO
1. Department Head Sign-Off
Approved by Dept Head
By: P N Sharma
On: 03 Nov 2026, 14:00
"Certified. Bearings fitted on Ball Mill 2, machine operational."
2. Stores Head Sign-Off (Sarita Raikwar)
Certified by Stores Head
By: Sarita Raikwar
On: 03 Nov 2026, 15:00
3. Accounts Tally Posting & Payment
Tally Voucher Posted
Voucher No: PUR-2627-0105
Entry Date: 03 Nov 2026
By: Accounts Officer